77 documents

406462 EMERGENCY AUTHORIZATION FORM THIS FORM MUST BE SUBMITTED TO CSS WHEN REQUESTING TO BEGIN WORK PRIOR TO CONTRACT EXECUTION - THERE MUST ALREADY BE FUNDS ENCUMBERED TO UTILIZE THIS FORM 09/09/2014 39936
406463 SINGLE SOURCE JUSTIFICATION FORM THIS FORM MUST BE FILLED OUT AND SUBMITTED ALONG WITH THE CERTIFICATION FORM WHEN A SINGLE SOURCE REQUEST IS MADE 05/05/2015 50688
406466 SELECTION COMMITTEE APPROVAL OF SELECTION MEMO THIS LETTER MUST BE ROUTED TO THE APPROPRIATE PERSON IDENTIFIED ON THE MEMO TO OBTAIN APPROVAL OF THE SUCCESSFUL RESONDER - USED FOR ANY SELECTION PROCESS 12/24/2019 110080
406467 SELECTION COMMITTEE APPROVAL OF COMMITTEE MEMO THIS LETTER MUST BE ROUTED TO THE APPROPRIATE PERSON IDENTIFIED ON THE MEMO TO OBTAIN APPROVAL OF THE SELECTION COMMITTEE MEMBERS - USED FOR THE PRE-QUALIFICTION PROGRAM OR THE RFP PROCESS 12/24/2019 85504
406469 SOLICITATION UNSUCCESSFUL RESPONDENT LETTER THIS LETTER IS SENT TO A CONTRACTOR WHEN THEY ARE NOT THE SUCCESSFUL RESPONDER THROUGH AN RFP PROCESS 04/25/2017 27648
406473 SOLICITATION SUCCESSFUL RESPONDENT LETTER THIS LETTER IS SENT TO A CONTRACTOR WHEN THEY ARE AWARDED A CONTRACT THROUGH AN RFP PROCESS 05/29/2020 36864
406476 SOLICITATION RANKING FORM THIS FORM IS USED DURING THE SELECTION COMMITTEE MEETING TO RECORD ALL OF THE SCORES 03/30/2017 41984
406485 PROGRESS REPORT FORM THIS IS A STANDARD PROGRESS REPORT TO BE USED AS AN EXHIBIT WITH EVERY CONTRACT (WITH THE EXCEPTION OF LUMP SUM CONTRACTS). 05/07/2020 46080
406486 CONTRACT INTERAGENCY THIS IS AN AGREEMENT TO BE USED FOR SERVICES BETWEEN MN / DOT AND OTHER STATE AGENCIES - NOT FOR U OF M OR MET COUNCIL 06/30/2020 118400
406489 CONTRACT INTERAGENCY WITH MNSCU COLLEGES THIS IS AN AGREEMENT TO BE USED BETWEEN MN / DOT AND MN / SCU COLLEGES PROVIDING TRAINING SERVICES TO MN / DOT - NOT FOR U OF M OR MET COUNCIL 06/30/2020 88192
406491 CONTRACT DESIGN BUILD STIPEND THIS IS A STIPEND CONTRACT FOR UNSUCCESSFUL RESPONDENTS ON THE DESIGN BUILD PROGRAM 04/01/2020 89088
406494 CERTIFICATION FORM COMPLETE THIS FOR CONTRACTS OVER $5,000, EXCEPT INTERAGENCY, QUICK CALL OR PRE-QUAL UNDER $25K, EQUITY SELECT, CERTIFIED LIST SELECTIONS, OR MASTER PARTNERSHIP WORK ORDERS 07/08/2020 28281
406495 ASSIGNMENT AGREEMENT THIS AGREEMENT MUST BE USED WHEN AN EXISTING CONTRACT MUST BE TRANSFERRED FROM ONE CONTRACTOR TO ANOTHER TO FINISH THE WORK 03/26/2020 80384
406498 AMENDMENT FORM THIS FORM MUST BE USED WHEN AN EXISTING CONTRACT MUST BE AMENDED FOR TIME, SCOPE OF WORK AND / OR COMPENSATION 07/28/2020 51194
406499 CONTRACTOR SIGNATURE LETTER THIS DOCUMENT INCLUDES THE INSTRUCTIONS AND TEMPLATE LANGUAGE TO USE FOR YOUR E-MAIL WHEN REQUESTING THE CONTRACTOR'S APPROVAL AND SIGNATURE ON YOUR CONTRACT / AMENDMENT 12/23/2019 36864
406502 INVOICE FORM THIS IS THE STANDARD INVOICE FORM THAT MUST BE USED AS AN EXHIBIT WITH EVERY CONTRACT 07/17/2020 34154
406504 NOTICE TO PROCEED THIS DOCUMENT INCLUDES THE INSTRUCTIONS AND TEMPLATE LANGUAGE TO USE WHEN E-MAILING THE EXECUTED CONTRACT OUT TO THE CONTRACT PERSONNEL 12/23/2019 30720
406517 ENCUMBRANCE FORM THIS FORM MUST BE FILLED OUT (IN ITS ENTIRETY) BY THE CONTRACT ADMINISTRATOR AND SUBMITTED TO CSS FOR THE FUNDS TO BE ENCUMBERED, ALONG WITH THE CONTRACTS / AMENDMENTS FOR INTERNAL SIGNATURES 03/19/2020 53248
406518 TRAVEL REGULATIONS THIS IS A STANDARD FORM THAT MUST BE USED AS AN EXHIBIT FOR EVERY CONTRACT UTILIZING TRAVEL EXPENSES 05/07/2020 42496
406522 CONTRACT JOINT POWERS THIS CONTRACT IS USED BETWEEN MN / DOT AND OTHER PUBLIC AGENCIES - NON-STATE AGENCIES 07/01/2020 137728
406524 CONTRACT CHECK LIST STANDARD CONTRACT / AMENDMENT CHECK LIST USED BY CSS WHEN REVIEWING CONTRACTS - CAN ALSO BE USED AS A CHECKING TOOL WHEN WRITING CONTRACTS / AMENDMENTS 08/16/2013 67584
406549 PREQUALIFICATION ANNOUNCEMENT THIS ANNOUNCEMENT IS USED TO REQUEST LETTERS OF INTEREST FROM CONSULTANTS ON THE PRE-QUALIFICATION PROGRAM - PROJECTS OVER $100,000 07/28/2020 373248
406552 PREQUALIFICATION RFP THIS RFP IS TO BE UTILIZED ONLY WITH THE PRE-QUALIFICATION PROGRAM - IT IS FOR PROJECTS GREATER THAN $800,000 AND IS ONLY DISTRIBUTED TO THE SHORT LISTED FIRMS 07/08/2020 311296
407624 CHANGE ORDER FORM THIS FORM IS USED TO REFLECT CLARIFICATIONS OF, AND MAKE MINOR CHANGES TO, THE ORIGINAL CONTRACT 03/29/2017 29696
409574 CONTRACT WORK ORDER THIS FORM IS USED WITH AN ESTABLISHED T-CONTRACT PROGRAM TO WRITE PROJECT SPECIFIC WORK ORDER CONTRACTS 06/30/2020 133760
409683 PROJECT AUTHORIZATION FORM TC08 THIS FORM MUST BE DONE TO REQUEST A JOB NUMBER FOR EVERY CONTRACT - MUST BE FILLED OUT AND APPROVED PRIOR TO ENCUMBERING FUNDS (ALSO KNOWN AS A TC08 FORM) 09/07/2010 87552
410035 CONTRACT LOW RISK - NON-ENGINEERING CONTRACT DOCUMENT USED FOR NON-ENGINEERING PROJECTS CONSIDERED TO BE LOW RISK. SEE TEMPLATE FOR CONTRACT TYPES THIS CONTRACT IS SUITABLE FOR. 07/28/2020 159232
410038 RFP INFORMAL THIS RFP IS USED WITH CONTRACTS ESTIMATED BETWEEN $5,000 AND $100,000 (ALSO KNOWN AS AN "INFORMAL SOLICITATION") 07/01/2020 231936
424946 PROPOSAL / LETTER OF INTEREST DUE MEMO MEMO FOR THE FRONT DESK WHEN PROPOSALS OR LETTERS OF INTEREST ARE BEING DUE 09/01/2017 23552
437143 CONSULTANT CONFLICT OF INTEREST THE CONTRACTOR MUST COMPLETE THIS CONFLICT OF INTEREST CHECKLIST FOR EVERY CONTRACT OVER $5,000 (WITH THE EXCEPTION OF INTERAGENCY AGREEMENTS) 07/19/2013 42496
452345 FIXED FEE RATE WORKSHEET THIS FORM MUST BE COMPLETED FOR ANY CONTRACT UTILIZING A FIXED FEE, TO DETERMINE THE APPROPRIATE FEE TO USE ON A CONTRACT BY CONTRACT BASIS. 03/06/2020 156672
453999 CONTRACT ANNUAL PLAN THIS CONTRACT FORM CAN BE USED WHEN MN / DOT DOES NOT HAVE STAFF WITH THE REQUIRED SKILLS OR TRAINING (SPEAKERS, TRAINERS, EXPERT WITNESSES) - MUST BE UNDER $5,000 06/30/2020 126080
508152 REQUISITION FORM - NON-GEC THIS FORM MUST BE COMPLETED BY THE PROJECT MANAGER AND SUBMITTED TO CSS WHEN REQUESTING TO HAVE CSS ADMINISTER A NON-GEC CONTRACT 07/28/2020 257536
508155 CONTRACT PROCESS START FORM THIS FORM MUST BE SUBMITTED TO CSS FOR ALL CONTRACTS WRITTEN BY A CONTRACT ADMINISTRATOR OUTSIDE OF CSS TO GET THE CONTRACT EXECUTION PROCESS STARTED 03/06/2020 178688
515987 ACTIVITY CODE MASTER LIST THIS IS AN UP TO DATE LIST OF ACTIVITY CODES FOR USE UNDER THE ACTIVITY BASED INVOICING PROCESS 07/02/2007 62464
524855 RFP QUALIFICATION BASED SELECTION RFP FORMAT USED WHEN COST IS NOT A FACTOR IN SELECTION 07/01/2020 243712
537776 DBE SPECIAL PROVISIONS WHEN FEDERAL FUNDS ARE BEING USED FOR A CONTRACT THIS PACKET MUST BE COMPLETED BY THE CONTRACTOR, AT THE REQUEST OF OCR 04/25/2017 3712586
541578 GENERAL TERMS AND CONDITIONS THESE GENERAL TERMS AND CONDITIONS MUST BE INCORPORATED INTO THE HIGH RISK CONTRACT, THE FORMAL RFP AND MASTER CONTRACTS 01/08/2020 151552
541579 CONTRACT HIGH RISK THIS IS THE CONTRACT FORMAT TO BE USED FOR PROJECTS CONSIDERED TO BE HIGH RISK - MUST ALWAYS BE USED FOR CONTRACTS EXCEEDING $100,000 06/30/2020 212608
541580 RFP FORMAL THIS IS THE FORMAL RFP USED FOR PROJECTS ESTIMATED TO EXCEED $100,000 (ALSO KNOWN AS THE "FULL PROCESS" RFP) 07/01/2020 248320
611440 AMENDMENT COVER SHEET - DELEGATED COMPLETE THIS FORM TO AMEND NON-SINGLE SOURCE CONTRACTS LESS THAN $1M, OR WORK ORDERS OVER $250K BUT UNDER $1M. ROUTE 2 COPIES FOR INTERNAL SIGNATURES PRIOR TO PROCESSING AN AMENDMENT. 05/13/2020 48128
611442 AMENDMENT COVER SHEET - NON-DELEGATED COMPLETE THIS FORM TO AMEND SINGLE SOURCE CONTRACTS, CONTRACTS OVER $1M OR WORK ORDER CONTRACTS UNDER $250K. NO SIGNATURES NEEDED PRIOR TO ROUTING AMENDMENT FOR SIGNATURES. 05/13/2020 47616
624134 FTA FORMS FORMS THAT MUST BE FILLED OUT WHEN DOING A CONTRACT USING FTA FUNDS 01/20/2017 93696
637651 SELECTION COMMITTEE EVALUATION TEAM MEMBER AGREEMENT THIS FORM MUST BE SIGNED BY EACH MEMBER OF THE SELECTION COMMITTEE IDENTIFYING ANY POTENTIAL CONFLICTS OF INTEREST FOR EVERY SELECTION COMMITTEE 05/20/2020 77824
637676 COMMISSIONER'S DETERMINATION TO OUTSOURCE COMPETE THIS FORM FOR PRIVITIZATION CONTRACTS OVER $250,000 AND COVERED BY THE TAXPAYERS' TRANSPORTATION ACCOUNTABILITY ACT 07/19/2013 29184
655214 16A.15-16C.05 FORM 16A.15-16C.05 VIOLATION FORM. 02/13/2020 56125
705313 ARRA REPORT EXHIBIT THIS EXHIBIT MUST BE ATTACHED TO ANY CONTRACT FUNDED IN WHOLE OR IN PART WITH ARRA FUNDS 07/19/2013 67072
1104370 TTAA PRIVATIZATION CONTRACT FORM USE THIS FORM IF THE CONTRACT IS 1) OVER $100K; 2) A PRE-QUAL PROGRAM, FORMAL RFP OR A SINGLE SOURCE CONTRACT; 3) AN APPLICABLE WORK TYPE. SEE THE PROCESS INSTRUCTIONS ON THE CS WEBSITE 12/23/2011 146067
1164524 CONTRACT LOW RISK - ENGINEERING & RELATED CONTRACT DOCUMENT USED FOR ENGINEERING & RELATED PROJECTS CONSIDERED TO BE LOW RISK. SEE TEMPLATE FOR CONTRACT TYPES THIS CONTRACT IS SUITABLE FOR. 07/28/2020 185344
1350633 CONTRACT MASTER THIS IS THE CONTRACT FORMAT TO USE WHEN DEVELOPING A MASTER CONTRACT, WHICH WILL UTILIZE WORK ORDER CONTRACTS ON A PROJECT BY PROJECT BASIS 04/01/2020 102400
1378532 SOLICITATION ADDENDUM SINCE YOU CANNOT REVISE A SOLICITATION ONCE IT HAS BEEN POSTED, THIS TEMPLATE SHOULD BE USED, SIMILAR TO AN AMENDMENT, TO REFLECT ANY CHANGES BEING MADE 09/11/2014 22299
1493399 MINNESOTA REPORT ON JOBS FORM CONTRACTS ON CAPITAL IMPROVEMENT PROJECTS THAT ARE FUNDED IN WHOLE OR IN PART WITH STATE BOND FUNDS WILL DIRECT CONSULTANTS TO THIS FORM FOR COMPLETION 09/09/2014 16765
1493456 TGB / VET SPECIAL PROVISIONS WHEN STATE FUNDS ARE BEING USED FOR A CONTRACT, AND A NUMERICAL GOAL HAS BEEN SET, THIS PACKET MUST BE COMPLETED BY THE CONTRACTOR, AT THE REQUEST OF OCR 04/25/2017 861368
1493804 QUICK CALL COVER SHEET COMPLETE THIS FORM FOR CONTRACTS UNDER $25K USING THE QUICK CALL FOR PROPOSALS, DIRECT SELECT PRE-QUALIFICATION PROGRAM OR EQUITY SELECT PROGRAM IN PLACE OF THE CERTIFICATION FORM. 04/15/2020 24094
1493822 QUICK CALL FOR PROPOSALS (PART A) - CONTRACT INFO AND GENERAL TERMS THIS IS THE SOLICITATION FORM USED FOR THE QUICK CALL FOR PROPOSALS ON PROJECTS ESTIMATED BETWEEN $5,000-$100,000. *MUST COMPLETE PART A AND PART B* 03/26/2020 59484
1493871 QUICK CALL FOR PROPOSALS (PART B) - FORMAT AND FORMS THIS DOCUMENT MUST BE COMPLETED IN CONJUNCTION WITH THE QUICK CALL FOR PROPOSALS DOCUMENT. THIS DOCUMENT CONTAINS THE REQUIRED PROPOSAL FORMAT, RESPONSE CONTENT AND REQUIRED FORMS 05/28/2020 33572
1493883 QUICK CALL FOR PROPOSALS RATING FORM THIS FORM IS USED FOR EACH SELECTION COMMITTEE MEMBER TO RECORD THEIR INDIVIDUAL SCORES FOR EACH RESPONDER 09/07/2018 32995
1495506 AGENCY COST AVOIDANCE FORM THIS FORM MUST BE COMPLETED AND SUBMITTED WITH THE CONTRACT FOR INTERNAL SIGNATURES FOR ANY CONTRACT AWARDED THROUGH A SOLICITATION PROCESS WHERE COST WAS A FACTOR 09/16/2014 30046
1580654 EQUAL PAY CERTIFICATE THIS FORM MUST BE COMPLETED BY THE CONTRACTOR FOR ANY CONTRACT THAT MAY EXCEED $500,000 05/18/2015 76288
1664007 TGB / VET CONTRACT CLEARANCE COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS TO REQUEST CLEARANCE OF A CONTRACT WITH A TGB / VET GOAL 11/07/2019 38442
1664008 TGB / VET GOAL REQUEST COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS FOR ANY SOLICITATION THAT IS SOLELY STATE FUNDED TO OBTAIN A TGB / VET GOAL 03/06/2020 146432
1664009 DBE CONTRACT CLEARANCE COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS TO REQUEST CLEARANCE OF A CONTRACT WITH A DBE GOAL 11/07/2019 36415
1664010 DBE GOAL REQUEST COVER SHEET THIS COVER SHEET MUST BE COMPLETED AND SUBMITTED TO THE OFFICE OF CIVIL RIGHTS FOR ANY FEDERALLY FUNDED CONTRACT TO OBTAIN A DBE GOAL 03/06/2020 149504
1664018 SOLICITATION RATING FORM THIS FORM MUST BE PROVIDED TO EVALUATION TEAM MEMBERS, TO RECORD THEIR INDIVIDUAL SCORES AND COMMENTS FOR EACH RESPONDER. THIS FORM IS USED FOR ALL SOLICITATIONS, EXCEPT THE QUICK CALL FOR PROPOSALS 05/19/2020 37733
1676637 CONTRACTOR PAYMENT FORM EXHIBIT - TGB / VET THIS EXHIBIT MUST BE INCORPORATED INTO YOUR CONTRACT IF A TGB AND / OR VET NUMERICAL GOAL WAS ASSIGNED TO YOUR CONTRACT 07/14/2017 21384
1676681 CONTRACTOR PAYMENT FORM EXHIBIT - DBE THIS EXHIBIT MUST BE INCORPORATED INTO YOUR CONTRACT IF A DBE RGN OR A PERCENTAGE GOAL WAS ASSIGNED TO YOUR CONTRACT 07/14/2017 21746
2004478 REQUISITION FORM - GEC WORK ORDER THIS FORM MUST BE COMPLETED BY THE PROJECT MANAGER AND SUBMITTED TO CSS WHEN REQUESTING TO HAVE CSS ADMINISTER A GEC WORK ORDER CONTRACT 01/15/2019 90624
2008178 CERTIFICATION FORM - MASTER PARTNERSHIP WORK ORDER THIS FORM MUST BE COMPLETED FOR MASTER PARTNERSHIP WORK ORDER CONTRACTS EXCEEDING $5,000 05/07/2020 48640
2008179 CONTRACT WORK ORDER - MASTER PARTNERSHIP THIS FORM IS USED ONLY WITH AN ESTABLISHED MASTER PARTNERSHIP CONTRACT TO WRITE PROJECT SPECIFIC WORK ORDER CONTRACTS 04/01/2020 44232
2043331 CONFIDENTIALITY AGREEMENT EXHIBIT THIS EXHIBIT MUST BE INCLUDED IN ANY CONTRACT WHERE CONFIDENTIALITY IS ESSENTIAL. PARTICULARLY IN ANY STAFF AUGMENTATION CONTRACT. 04/04/2018 23235
2068660 TITLE CONTRACT EXHIBIT THE STANDARD EXHIBIT A TO USE FOR TITLE CONTRACTS 04/04/2018 67584
2069288 SELECTION COMMITTEE MEETING AGENDA THIS IS A SAMPLE AGENDA THAT CAN BE USED FOR FACILITATING SELECTION COMMITTEE MEETINGS 04/04/2018 39424
2202087 SCOPE OF WORK - CONSTRUCTION INSPECTION SERVICES THIS IS A STANDARD SCOPE OF WORK THAT MUST BE USED WITH ALL CONSTRUCTION INSPECTION P / T CONTRACTS. 11/08/2018 21874
2974749 PREQUALIFICATION DIRECT SELECT FORM PROJECT MANAGERS MUST COMPLETE THIS FORM (BEFORE CONTACTING ANY CONSULTANTS) WHEN USING THE DIRECT SELECT (UNDER $100K) PREQUALIFICATION PROGRAM PROCESS. 08/30/2019 31239
6588864 GEC PRE-LETTING SELECTION FORM THIS FORM IS USED TO PUT IN A REQUEST TO UTILIZE THE PRELETTING GEC PROGRAM 01/13/2020 22468
6970381 PRE-AWARD AUDIT REQUEST MEMO THIS LETTER IS USED WHEN REQUESTING THE COMPLETION OF A PRE-AWARD AUDIT FROM THE OFFICE OF AUDIT 01/28/2020 160347
6971220 PRE-AWARD AUDIT INFORMATION PACKAGE THIS PACKAGE MUST BE COMPLETED BY THE CONSULTANT WHEN A PRE-AWARD AUDIT IS REQUIRED. 01/28/2020 425489